What happens when an item fails a test and tag inspection?

The item should be clearly identified

An item requiring action should be identifiable in both the workplace and the report. The record should use a recognisable equipment name and location, not an unexplained code that managers cannot trace later.

Notify the nominated site contact

The relevant workplace contact should be told about the result so the business can decide what happens next. Depending on the circumstances, that may involve removing the item from use and arranging assessment, repair or replacement by an appropriately qualified person.

Do not rely on the old tag

Equipment that is damaged or does not pass the required inspection and testing should not stay in normal service. A previous pass tag only records the condition and result at that earlier point in time.

The workplace should use its isolation or removal process so the item cannot be selected accidentally while its next step is being decided.

Repair and return to service

Repairs and electrical work must be completed by a person with the appropriate competence and licence for that work. The equipment should be inspected and tested again before it returns to service when the repair could affect electrical safety.

If replacement is more practical, update the register so the failed asset does not remain listed as an unresolved item.

Keep an action trail

A useful report separates action required items from passes and includes enough detail for follow up. Record the decision taken, the responsible person and the date the action was completed.

Retain repair or disposal information with the asset register. A clear history helps managers confirm that the issue was closed rather than simply noted.