What should be in a test and tag report?

Information people can actually recognise

A report is most useful when each record includes a plain English asset name, a meaningful location, the test date and a clear result. Consistent descriptions help teams find equipment again during reviews and repeat visits.

Core test and asset details

The register should identify the equipment, its location, the date of inspection and testing, the outcome and the person who completed the work. Next due information helps the workplace plan its program.

Where the agreed scope calls for it, numerical results and the tests performed can provide a more detailed history for safety staff or auditors.

A clear view of action items

Managers should be able to identify items needing attention without searching through a long list. Notes should explain the recorded outcome clearly enough for the nominated contact to coordinate the next step.

A separate action summary is especially useful on larger sites. It allows the responsible person to assign repairs, replacements or disposal and record when each issue is closed.

Structure for multiple areas and sites

Reports should group assets using the same room, department and site names your organisation uses. This makes it easier to give each manager the records relevant to their area.

For multiple locations, consistent naming and unique asset identifiers reduce duplicate records and help track equipment that moves between sites.

Records that support the next visit

Consistent asset names, locations and dates create continuity. When equipment moves or the workplace changes, update the register rather than letting old location data reduce its usefulness.

Keep the report accessible to the people who manage electrical safety. WorkSafe Victoria states that employers need to keep records of electrical safety maintenance programs and make them available for review and inspection.